PTPRM Council Privacy Notice

The Provider Third Party Management Council (PTPRM) cares about you and your privacy. This Notice provides you information on how we collect your information, how we use it, how we store it, and how and when we delete it.

This policy applies to any Personal Information collected about you by PTPRM, either electronic, written, or oral. Please note that PTPRM is a business-to-business entity and anticipates that information provided by you will be business contact information. PTPRM’s services are meant for adults, and PTPRM should not receive Personal Information of any individual under the age of 18.

Information is provided below on third parties we use as service providers. Any links from downloads or other documents that take you to non-PTPRM affiliated websites may have their own independent privacy policy.

Residents of California or countries outside the United States may have different privacy rights. California residents can find their specific rights not otherwise covered in the Notice below. Residents of the EEA can find information on their specific rights not otherwise covered in the Notice below.

Our Notice includes the following information:

  • The type of information covered by this Notice
  • The collection and use of your Personal Information
  • Means to manage your Personal Information and communication preferences
  • Sharing of your Personal Information by us
  • Protection and security of your Personal Information
  • Use of cookies and tracking
  • Special rights for California and EU residents
  • Changes to this Notice
  • Our Contact information

TYPE OF INFORMATION

This Notice applies to Personal Information collected by us. Personal Information is any information that can be used to identify you directly or indirectly. In particular, we collect your name, professional email and mailing address, company affiliations, your title or role with your company, your business phone number, or any other contact information you choose to provide. This information is used to reply to any requests or inquiries you make to PTPRM and to track any such requests. The information is collected when you enter it into any website forms or contact PTPRM directly.


COLLECTION AND USE OF YOUR PERSONAL INFORMATION

We use your data to provide you information on PTPRM, its members and administrators, and related support.


MEANS TO MANAGE YOUR PERSONAL INFORMATION AND COMMUNICATION PREFERENCES

If you do not want to receive information about PTPRM, council members or administrators, please update your account preferences and/or utilize the “unsubscribe” mechanism within the communications that you receive from us. If you need to change any of your information or wish to have it deleted, please contact us at info@ptprm.org.


STORAGE OF YOUR PERSONAL INFORMATION BY US

If you are visiting our website or otherwise communicating with us from outside the United States, please be aware that your information may be transferred to, stored or processed in the United States and maintained on computers or servers located outside your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. By providing us your Personal Information, you understand that you are choosing to transfer that information to the United States.


SHARING OF YOUR PERSONAL INFORMATION BY US

We will not sell, rent, or lease mailing lists of customer names or email addresses to others, and we will not make your Personal Information available to any unaffiliated parties, except our approved agents and contractors, or as otherwise described in this Privacy Notice. We may share your data with those necessary for the business purposes for which the Personal Information was disclosed to us, including HubSpot, which provides webinar and marketing support, and HITRUST which serves as the PTPRM administrator. HubSpot’s privacy policy is available when registering to become a PTPRM council member, and HITRUST’s policy is available at www.hitrustalliance.net/privacy-notices.

We will share your information as required by law, in a matter of public safety or policy, as needed in connection with the transfer of our business assets (for example, if we are acquired by another company), or if we believe in good faith that sharing the data is necessary to protect our rights or property.


PROTECTION AND SECURITY OF YOUR PERSONAL INFORMATION

The security of your information is important to us. We take precautions to protect your information by implementing safeguards to protect the information we collect. However, you should keep in mind that no website, internet transmission, or software product is ever completely secure or error-free.

PLEASE NOTE: The safety and security of your information also depends on you. We urge you to take steps to keep your Personal Information safe, such as choosing strong passwords and never sharing your password with anyone else. If you create or receive a password in connection with our services or website, please notify us promptly if you believe your password security has been breached and remember to log off the service before you leave your computer or mobile device.


USE OF COOKIES AND TRACKING

At this time, the PTPRM website does not use cookies.

California and Delaware law require us to indicate whether we honor “Do Not Track” settings in your browser concerning targeted advertising. At this time, there is no worldwide uniform or consistent industry standard or definition for responding to, processing, or communicating Do Not Track signals. Thus, like many other websites and online services, we do not currently respond to any Do Not Track browser requests.


SPECIFIC RIGHTS FOR CALIFORNIA RESIDENTS

You may have the right to request what Personal Information PTPRM collected, used, or sold about you. To request more specific information regarding your data than that provided herein, please contact us through the means mentioned below and reference to California Disclosure Information or the California Consumer Privacy Act (CCPA). Please note that we are required to verify that the request is from you and are only required to respond to each customer twice per calendar year. Your information may be verified by asking your name, phone number, email address, other information previously provided to PTPRM, or what information you requested from PTPRM.

You may also have the right to request that we delete your data. If PTPRM needs the data to comply with applicable law or if other limited circumstances reply, PTPRM does not need to delete your information. If you request deletion and any of these situations apply, PTPRM will inform you that it will not be deleting the data and on what basis that decision was made.

If you have/are an authorized agent requesting to exercise such rights, please contact PTPRM by the methods discussed below and provide documentation regarding the agent’s right to make such requests.


SPECIFIC RIGHTS FOR EEA and UK RESIDENTS

Under the General Data Protection Regulation (GDPR), data subjects have certain rights.

PTPRM collects your information in order to provide products and services, inform you of products, services, and other offerings, and to respond to any specific queries from you.

Information is processed based on the legitimate interests of PTPRM, which include responding to inquiries, informing individuals of our services and offerings, and tracking responses to requests. Given the limited information collected – typically professional contact information – PTPRM has found that these legitimate interests are not overridden the fundamental rights and freedoms of data subjects. You may opt-out of such communications at any time pursuant to the means discussed above. If you choose not to provide your personal information, PTPRM will not be able to respond to any queries or requests sent by you.

Your information is shared with our service providers, processors or administrators in order to collect and coordinate our communications with you, or provide services offered by our members and administrator.

You have the right to have access to your information and to delete or rectify any of your information. You also have the right to lodge a complaint with a supervisory authority regarding this Notice or any of your related rights.

For more information, please contact PTPRM through the means listed below.

As of the time of this update, UK residents have the same privacy rights as residents of EEA countries.


SPECIFIC RIGHTS FOR RESIDENTS OF OTHER COUNTRIES

If you reside in a country outside the EEA other than the US, please contact PTPRM at through the means listed below with any questions regarding this Notice or your privacy rights.


CHANGES TO THIS NOTICE

Because we are committed to your privacy and laws and technologies change, this Notice may change from time to time. Updates will be posted here. This Notice was last updated on February 25, 2021.


OUR CONTACT INFORMATION

We hope that this information is useful to you and reflects our commitment to your privacy. Please contact us at info@ptprm.org if you have any questions or concerns.

We thank you for your trust in us.